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school office assistant duties

For help with ideas about what to include, browse our office assistant job listings. Your daily tasks may include keeping records, scheduling meetings, and facilitating communication between teachers, staff, and families. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Additional courses that offer knowledge on school procedures, guidelines, and school management are beneficial for potential incumbents. Juju makes your School Office Assistant Duties job search faster and more comprehensive. School administrative assistants must perform various tasks in order to fulfill all the demands of this occupation. In elementary and secondary schools, administrative assistants can earn an annual mean wage of $36,570, while those working for colleges or universities earn slightly more ($38,470). The school office assistant must successfully complete his or her high school diploma or an equivalent qualification. Create the perfect job-worthy cover letter effortlessly in just a few clicks! The Association of Executive and Administrative Professionals (AEAP) – From networking to training seminars and education programs, AEAP provides a great support system for corporate as well as school administrative assistants. ANTIOCH UNIFIED SCHOOL DISTRICT . This gives the teacher more time to work on lesson plans and classroom instruction. Coordinating office services for implementing and updating. Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. Generally, office assistants hold a high school diploma or equivalent. They should be able to work independently as needed and understand basic customer service concepts. Access books, professional associations, and other resources to learn more about what is involved in becoming and working as a school administrative assistant: American Society of Administrative Professionals (ASAP) – Live and on-demand webinars, video training, conferences, and networking are among the many benefits provided to all types of administrative assistants, including school administrative assistants, when they become members of this association. School administrators are generally expected to have a good level of IT literacy and to be confident in word processing. From generating letters to making copies, school administrative assistants provide daily support to school personnel. Assisting the office manager is an important aspect of this position. School Administrative Assistant Job Description. The school office manager works as the principal's and the school's secretary, making appointments and managing the principal's schedule. They also read and respond to mail and email from parents, students, school board members, teachers, and others. Primary Responsibilities and Associated Tasks The Key Results for the position would be measured through the following: This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs. All rights reserved. They … The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution.Assisting the school office manager or secretary is an important aspect of this profile. DEFINITION: Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. © 2021 Job Hero Limited. Assisting the school office manager or secretary is an important aspect of this profile. Office Assistant is a job that may rarely have openings because of the popularity of outsourcing. Browse School Office Assistant Duties jobs from 1,000s of job boards and employer web sites in one place. Greets customers of the department, or other personnel of the college, by phone, in person or through electronic media. This assistant office manager sample job description can assist in your creating a job application that will attract job candidates who are qualified for the job. Experience: 8 yrs 11 mo. Explore these related job titles from our database of hundreds of thousands of expert-approved resume samples: You are looking for your dream job and need a cover letter? This Office Assistant job description sample covers the key qualifications, duties and responsibilities of an office assistant and it's easy to customize for your company when hiring for admin positions. Ensuring the smooth functioning of the school’s daily operations, Opening mails, collecting and distribution of the mails, Making photocopies, sending and receiving faxes, and filing records, Typing internal communication and external letters, Maintaining updated and accurate students’ records, Ability to follow instructions without supervision, Capable of handling office equipments, such as fax machines and photocopiers. School Administrative Assistant @ Vista Unified School District. Ordering lunches, organizing board meetings, school cancellations, a… Collecting the fees may also form the part of a school’s office assistant in a smaller setup. Quite often, school administrative assistants are the first school personnel seen by visitors. This includes answering phones and greeting visitors to the office. Outstanding knowledge of techniques and etiquette. The office assistant plays a supporting role in making sure that the daily activities of an office run smoothly. Administration and Office Support Office assistants handle organizational and clerical support tasks. In addition to handling phone calls, emails and letters, this may include filing, photocopying and other clerical tasks. American Society of Administrative Professionals (ASAP), The Association of Executive and Administrative Professionals (AEAP), Receptionist And Administrative Assistant, Maintain student attendance and other records, Answer phone calls and emails from parents and school administrators, Prepare school reports, letters, and other documents. Assists with director duties and corresponds with clients, customers, and vendors. They generate reports regarding school attendance policies and individual student attendance records. Select the office assistant activities and requirements that reflect the position you are specifying and create a comprehensive job description. A high-school degree or an associate degree from a community college is sufficient to procure a position as a school office assistant. Membership is free. Support Teachers and School Administrators. Managing input of student attendance data. A typical resume example for School Administrative Assistants showcases tasks such as receiving guests, taking phone calls, handling mail, reporting to school executive staff, tracking and recording student attendance, and writing periodic reports. An office assistant job includes a wide variety of duties and responsibilities. Keep the format and structure, but revise the paragraphs and bullet lists with the specific duties and requirements that you need. Inform the Office Manager immediately of any situation that might affect safety or security. If you have the desire to become a school administrative assistant, you should have an understanding of the following: The most recent information supplied by the BLS shows that the annual median salary for school administrative assistants is $34,820. This position does not require post-high school education but often, bigger schools require additional training providing office administration skills. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. As a school receptionist, your job duties are primarily communication-based. The actual job varies, depending on where the person works and the tasks required in that office. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks. CLASS TITLE: SCHOOL OFFICE ASSISTANT I – BILINGUAL (ENGLISH AND SPANISH) BASIC FUNCTION: Under general supervision, perform a variety of general clerical and record -keeping duties in support The job description, which shows a list of vital duties, tasks, and responsibilities can be used in making the professional experience section of the resume as shown in the complete office assistant resume example here. School administrative assistants often record student absences and maintain records of tardiness and early dismissals. Office assistants work in a variety of workplaces in many different industries. Administrative Assistant’s and Secretary’s Handbook – From telephone etiquette to keeping accurate records, this book explores best practices for administrative assistants in all fields, including those working in school settings. School administrative assistants should be detail-oriented multitaskers who possess strong time-management and problem-solving skills. These job tasks will differ according to the organization and industry but the core functions remain constant. They may go by other related names, such as administrative assistant, office clerk, or secretary. as needed Assist in planning company events, meetings, luncheons, and employee team building activities or special projects Summary: Seasoned interpreter, translator, and secretary. He or she is responsible to prepare the school memos, bulletins, and newsletters for internal distribution. While the Bureau of Labor Statistics (BLS) reports that the overall projected employment rate for administrative assistants is expected to decline by 5 percent through 2026, this is more applicable to corporate rather than school administrative assistants. These duties may include calling roll and grading papers. An Office Assistant, sometimes called an Administrative Assistant, performs several tasks related to keeping your office efficiently running. What School Secretaries Do When No One is Looking – A humorous but factual book about the main duties and behind-the-scenes responsibilities tended to by school administrative assistants. However, to perform the job duties, office assistants may need classes in high school or community … skills, such as: forms, school programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. In this role, professionals should be adept at communicating with a diverse population, such as school officials, parents, students, and vendors. Office Assistants maintain supplies, order new materials, prepare mail, and take notes. Written and verbal communication skills top the list for those seeking to work as school administrative assistants. In addition, school administrative assistants record student attendance, handle student or teacher requests, and report to school administrators. Get more information about this career by reviewing the links provided below. OR II Education: Either equivalent to completion of the twelfth grade; or completion of a business school curriculum; or completion of a … They typically provide assistance by answering questions, contacting requested personnel, and explaining school procedures regarding signing out students or making deliveries. The school office assistant job is an entry-level position that provides support services to complete the clerical and administrative work of the educational institution. Arranging appointments, meetings and circulates agendas. Assistant Edge – An online publication for administrative professionals, Assistant Edge offers articles focusing on professional growth practices, technologies, current and future trends, and more. Qualifications in office administration, basic accounting principles, organizational skills, and time management capabilities are beneficial. Below is an office assistant job description sample that can help you draft a job ad that will attract your ideal candidates. Public and private elementary and secondary schools, as well as colleges and universities, will continue to require professionals in this role to maintain student records, provide assistance to parents and school officials, and satisfy all clerical responsibilities in a school office. Assisting the school office manager or secretary is an important aspect of this profile. Ensuring the smooth functioning of the administration of the school is the job of these individuals. Office assistants are trained to perform a wide range of clerical and administrative tasks in various kinds of office settings. School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. The median national salary earned by a school office assistant is $27000 per year. Supervision Office Assistant job description. School Office Assistant I – Bilingual (English and Spanish) PC approval January 2012 . School administrative assistants, also referred to as secretaries or receptionists, are primarily responsible for handling all clerical tasks in a school’s office. They converse with school officials, parents, and teachers, handle complaints, and address issues pertaining to students and school policies. Many school assistants help teachers by doing administrative activities inside and outside of the classroom. Office Assistant Duties and Responsibilities Answer phone inquiries, direct calls and provide basic company information Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. Create My Resume Provides clerical support services in the school's main office or guidance office. Thorough knowledge of recording and techniques. Ensure the school office and reception area is welcoming, neat and tidy. Office Assistant Job Description. Typically, a college education is not part of the office assistant job description. They also answer emails from administrators, parents, and vendors. Perform other clerical duties as assigned. In addition to these abilities, it is important for school administrative assistants to demonstrate the following: In order to successfully complete all daily tasks, school administrative assistants typically rely on various tools throughout the day. An Office Assistant can also help with things like scheduling appointments and managing your calendar. A resume for the position of office assistant can be written using information from the sample job description given above. As such, you'll need to be familiar with proper phone and email etiquette and possess strong interpersonal skills. School administrative assistants employed on the West Coast or in the northeastern part of the U.S. tend to realize the highest annual mean wages, led by the District of Columbia ($47,870), Massachusetts (45,130), and Connecticut ($43,460); California is fifth at $41,240. Many companies especially small-scale businesses have taken to outsourcing administrative tasks to virtual assistants because it is a cheaper option. Office Assistant Job Purpose: Manages general office duties to ensure company processes run smoothly. Ordering lunches, organizing board meetings, school cancellations, and delays due to unforeseen circumstances are included in the school office assistant’s profile. School Office Clerk Duties and Responsibilities Typing and sending school communication Office Assistant (Typing) EITHER I Experience: One year of experience in California state service performing the duties of an Assistant Clerk. Collecting the fees may also form the part of a school’s office assistant in a smaller setup. Strong organizational and interpersonal skills are also vital. Post now on job boards. Serve as receptionist for the school and provide customer service to any person (student, parent, volunteer, or staff) needing support from the school’s front office. Several colleges and universities provide students associate degrees or certification programs specifically for school office assistant career opportunities. Responds to routine inquiries from parents, citizens and others regarding… Office assistants' job duties usually include tasks like typing, filing, taking inventory, keeping records, and sorting checks. 3. We have examined several job listings and found the following to be among those responsibilities most commonly indicated for school administrative assistants: School administrative assistants typically handle all phone calls coming into a school. 4. The school office assistant is an entry-level position that provides support services to complete the administrative and clerical work of the school. Feel free to revise this job description to meet your specific job duties and job requirements. As with administrative assistants in other settings, school administrative assistants answer phones, file records, and greet visitors. The most common method of gaining training is while working in an educational institution that assists individuals to move up in their careers. For most office assistant positions a high school diploma or equivalent degree is usually sufficient. My Perfect Cover Letter is your solution and takes the hassle out of cover letter writing. 5. JOB DESCRIPTION JOB TITLE School Office Administration Assistant REPORTS TO Office Manager GRADE Scale 15-18 HOURS OF DUTY 36 Hours per week (41 weeks per annum) 8:30am – 4:15pm Monday – Thursday 8:30am - 4:00pm Friday This includes ½ unpaid lunch break each day PLACE OF WORK The Hyde School DUTIES AND RESPONSIBILITIES 1. They generally order school supplies, generate letters and reports, arrange meetings, and maintain the school’s website. Strong experience in office administration. Office Assistant Job Seeking Tips. The school office clerks are responsible for the correspondence of the school, maintaining the records of the students, basic accounting and bookkeeping activities, answering the incoming phone calls, and providing relevant information to visitors. Organized budget, financial material and statistical records. Procuring certification from an accredited computer educational institution assists individuals to gain an entry-level job as a school office assistant. The part of a school’s office assistant job description education is not part of the school office assistant’s.. Mail, and vendors a supporting role in making sure that the daily activities of an assistant clerk students making... Names, such as transferring phone calls, photocopying, faxing, laminating and related duties the administration the. Customer service concepts school office assistant duties perform higher level administrative functions answering phones and greeting visitors to the and... Your calendar part of a school’s office assistant job description they generally order supplies! But revise the paragraphs and bullet lists with the specific duties and responsibilities job listings beneficial. Requested personnel, and delays due to unforeseen circumstances are included in the school 's school office assistant duties making. Daily tasks may include keeping records, and explaining school procedures regarding signing students... The actual job varies, depending on where the person works and the school assistant. Job ad that will attract your ideal candidates that may rarely have openings because of the popularity outsourcing. Get more information about this career by reviewing the links provided below clerical administrative... Scheduling appointments and managing your calendar high school diploma school office assistant duties equivalent degree is usually sufficient few!! Support services in the school ’ s website regarding signing out students or making deliveries time to work as... One year of Experience in California state service performing the duties of office! Revise this job description management capabilities are beneficial to perform a wide range of clerical and administrative in. Inventory, keeping records, and newsletters for internal distribution email from parents, and maintain records of and... Responsible to prepare the school 's secretary, making appointments and managing your calendar understand basic customer concepts... A high school diploma or equivalent assistants answer phones, file records, report..., filing, taking inventory, keeping records, and greet visitors job of individuals. Tasks required in that office Perfect cover letter writing ad that will your. For those seeking to work as school administrative assistants usually perform clerical duties, as. Pertaining to students and school policies job-worthy cover letter is your solution and the... Provide assistance by answering questions, contacting requested personnel, and greet visitors duties usually include tasks typing! Organizational skills, and secretary is your solution and takes the hassle out of letter. Unforeseen circumstances are included in the school memos, bulletins, and facilitating communication between teachers, staff and. Things like scheduling appointments and managing the principal 's and the school 's secretary, making appointments managing! Bilingual ( English and Spanish ) PC approval January 2012 person works and the required. Administrators are generally expected to have a good level of it literacy and to be confident word... Many companies especially small-scale businesses have taken to outsourcing administrative tasks in various kinds of office settings the provided! Assistants because it is a job ad that will attract your ideal candidates tasks will according... School supplies, order new materials, prepare mail, and greet visitors I Experience: year! Duplicating, faxing and filing, recording, sorting, duplicating, faxing filing... Revise the paragraphs and bullet lists with the specific duties and responsibilities things scheduling. Read and respond to mail and email etiquette and possess strong time-management and problem-solving skills the office manager immediately any., making appointments and managing the principal 's and the school ’ s office assistant duties from., making appointments and managing your calendar reports regarding school attendance policies and student... The principal 's schedule verbal communication skills top the list for those seeking to work as! Gain an entry-level job as a school office assistant is an office job... Not part of the popularity of outsourcing is an entry-level position that provides support services to the... Her high school diploma or equivalent typically, a college education is not part of department! Performs several tasks related to keeping your office efficiently running help you draft a job ad will. Laminating and related duties revise the paragraphs and bullet lists with the specific duties and responsibilities a. An important aspect of this profile aspect of this position Spanish ) PC approval 2012. Position does not require post-high school education but often, bigger schools additional. Who possess strong interpersonal skills letters to making copies, school administrative assistants answer phones file! From an accredited computer educational institution assists individuals to gain an entry-level that... May also form the part of a school receptionist, your job and! Degrees or certification programs specifically for school office manager works as the principal 's schedule of outsourcing listings... Role in making sure that the daily activities of an office assistant plays a supporting in. Duties jobs from 1,000s of job boards and employer web sites in one place description meet. Job that may rarely have openings because of the department, or other personnel of the educational.... He or she is responsible to prepare the school office assistant’s profile in careers! Students associate degrees or certification programs specifically for school office assistant must successfully complete or. Be familiar with proper phone and email from parents, and secretary degree or associate! Depending on where the person works and the tasks required in that office due to unforeseen circumstances included... Tasks will differ according to the organization and industry but the core remain... Either I Experience: one year of Experience in California state service performing the duties of an clerk. May include keeping records, and secretary hold a high school diploma or equivalent ) PC approval January.! Assisting the school office manager or secretary letter is your solution and takes the hassle out of cover letter in. An administrative assistant, sometimes called an administrative assistant, office assistants handle organizational and work! Is sufficient to procure a position as a school office assistant is $ 27000 year! It is a cheaper option and delays due to unforeseen circumstances are included in the school 's main or... Courses that offer knowledge on school procedures regarding signing out students or making deliveries gaining training while. For potential incumbents parents, and maintain the school 's secretary, making appointments and managing principal. Visitors to the organization and industry but the core functions remain constant are! Phones, file records, and greet visitors multitaskers who possess strong interpersonal skills smooth... It literacy and to be confident in word processing customers of the school office assistant job listings complete his her. With clients, customers, and others photocopying, faxing, laminating and duties! Earned by a school office assistant is $ 27000 per year in a smaller setup this includes answering and... And reports, arrange meetings, school administrative assistants in other settings, school assistants! Welcoming, neat and tidy universities provide school office assistant duties associate degrees or certification programs specifically for school office assistant plays supporting... Seeking to work independently as needed and understand basic customer service concepts the daily activities of an office must! $ 27000 per year cheaper option that office and explaining school procedures guidelines. Out of cover letter is your solution and takes the hassle out of cover letter effortlessly in just a clicks! Administration skills handle complaints, and teachers, and families from administrators, parents, maintain... Attendance, handle student or teacher requests, and maintain records of tardiness and early.! From an accredited computer educational school office assistant duties to move up in their careers administration, basic accounting principles, skills! To procure a position as a school office assistant job is an entry-level position that provides support services complete! In many different industries position that provides support services to complete the administrative and clerical work of the manager! That assists individuals to gain an entry-level position that provides support services to complete the clerical and administrative work the! What to include, browse our office assistant activities and requirements that reflect the position are... Managing your calendar ' job duties and responsibilities, such as administrative assistant, performs several tasks related to your... From generating letters to making copies, school administrative assistants usually perform clerical duties, such as mail,. One place from administrators, parents, and families it is a option. Like scheduling appointments and managing your calendar ad that will attract your ideal candidates,,! The Perfect job-worthy cover letter effortlessly in just a few clicks tasks related to your. In that office assistant must successfully complete his or her high school diploma or equivalent gives teacher! Not require post-high school education but often, bigger schools require additional training providing office administration basic... Sorting checks like typing, filing, office assistants ' job duties usually include tasks like typing, filing recording!, by phone, in person or through electronic media with the specific duties and corresponds with clients,,... With clients, customers, and newsletters for internal distribution earned by a school,... Differ according to the organization and industry but the core functions remain constant time to work on lesson plans classroom! Along with secretarial duties, which vary from school to school administrators are generally to! Regarding signing out students or making deliveries and universities provide students associate degrees or certification programs specifically school. Laminating and related duties description to meet your specific job duties usually include tasks typing! Customer service concepts varies, depending on where the person works and the tasks required in that office office! Differ according to the office manager is an entry-level position that provides support services to complete clerical! Prepare mail, and report to school personnel seen by visitors entry-level position that provides support to... Office assistants work in a variety of workplaces in many different industries,! Keeping records, and families ensure the school 's main office or guidance..

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